Private limited company registration In India & Documents Required for Private limited company registration

9 Documents Required for Private limited company registration

A Private Limited Company offers limited liability and legal protection to its shareholders. 

The liability of the members of a Private Limited Company is limited to the number of shares held by them. A Private Limited Company in India can begin with operations after getting the Certificate of Incorporation. A Private Limited Company can be incorporated within 15 working days. 

How to do Private limited company registration in India?

Steps to be taken to get a new company incorporated:

  • Selection of a suitable name.
  • Apply for DSC (Digital Signature Certificate).
  • Apply for the name availability.
  • Application to concerned ROC through Spice + Forms.
  •  Apply for the DIN (Director Identification Number).
  • Apply for the PAN and TAN of the company.
  • Apply For EPF & ESI Registration.
  • You Can also apply For GST registration.
  • Submit your MOA & AOA.
  • Submission of the online Forms & Documents To the ROC.

Documents Required for Private limited company Registration.

If the company’s Directors and shareholders are Indians then these are 9 Documents Required for Private limited company registration.

Scanned copies of:

  1. PAN.
  2. Address Proof .
  3. Residential Proof.
  4. Documents for Office address Registration.
  5. Passport size photograph.
  6. Specimen Signature Card.
  7. Dir – 2.
  8. Board Resolution.
  9. Form INC – 9

Note 1: Any one of the directors should self-attest the first three documents.

Note 2: In case the company’s Directors and shareholders are Non-Resident Indian ( NRI ) 
a) All the documents should be notarized (if NRI is currently in India or a Commonwealth country). 
b) All the documents should be notarized and apostille or attested by the Indian embassy (if in a Non-Commonwealth Country).

1) PAN Card 

The proposed Director of the Company should submit a PAN Card copy for company registration. The Department of Income Tax in India issues a unique identification number in the form of a PAN (Permanent Account Number). The Ministry of Corporate Affairs uses the Director’s name on the PAN Card for all the matters related to the Company. Thus, the Director must ensure that his/her name in the PAN Card does not contain any mistake. In case of name change after marriage or other reasons, the Director must change the PAN Card.

2) Address Proof

The proposed Director of the Company should submit an address proof. It should have the Director’s most current address and his/her name, as mentioned in the PAN card. Ensure that the document is not older than 2 months. Indian Nationals can use the following documents as address proof:

  1. Voter Identity Card/Election Card
  2. Ration Card
  3. Aadhaar Card
  4. Passport
  5. Driving license
  6. Telephone Bill
  7. Electricity Bill

3) Residential Proof : 

For incorporating his/her Company, the Director must submit a residential proof along with the address proof. The residential evidence is necessary for validating the Director’s current address. It should have the Director’s name as mentioned in the PAN card, and it should not be older than 3 months.

 The Director can submit the following documents as residential proof:

  1. Electricity Bill
  2. Bank Statement
  3. Mobile Bill
  4. Telephone Bill

4) Documents For Office Address Registration

The following are the documents required for a company’s office address registration of its rented property:

  1. Scanned copy of rent agreement or lease deed
  2. Scanned copy of electricity bill
  3. Scanned copy of NOC (No Objection Certificate) from the landlord
  4. Scanned copy of Aadhaar Card and PAN Card of the landlord

 The following are the documents required for a company’s office address registration of its property:

  1. Scanned copy of property papers;
  2. Scanned copy of any utility bill
  3. Scanned copy of NOC (No Objection Certificate)
  4. Scanned copy of Property Deed of Sale Deed

5) Passport Size Photo of all the directors

6) Specimen signature Card: 

A specimen signature is a document (often authenticated by a notary public or a lawyer) with a sample signature handwritten by the employers of the establishment at the time of registration of the establishment with the Employees’ PF Organization

Click Here for the format of the specimen Signature card

7) Dir 2

Form DIR2 is the consent to act as a director of the proposed company. It contains details of DIN/ PAN, Name, Address, Contact Details, Occupation Details of each director of a company.

Click Here for the format of the specimen Signature card

8) Board Resolution:

board resolution is a legally binding action or decision taken by directors at a board meeting. These minutes ensure that the company has a written account of the proceedings of the meeting, including the discussions held and any resolutions, proposed, rejected, or passed.

9) Form INC 9

Declaration by the first subscriber(s) and director(s) regarding No Conviction or Offence Registered under Companies Act, 2013. 

Click Here for the format of Form INC 9.

Conclusion

Private limited company registration in India is a completely online process. Recently the MCA has replaced the earlier SPICe form with a new web form called SPICe+ (SPICe Plus). Hence, Incorporating a Private Limited Company is even easier now.

Do not miss filing Form INC 20A once you start your company.